![]() You can type in notes, capture pictures from your smartphone camera, clip content from Web pages, and dictate voice notes into Evernote, and then search for them–even for handwritten words on scraps of paper in pictures–when you need them again.Key stretching algorithm is used to convert your passcode into a key for decrypting saved data. This online capture tool is way more than a note-taking service. Hard-core productivity types need no introduction to Evernote. For $49 a year, you can also add security and collaboration features. Once you create a mind map, you can upload it to (either publicly or unlisted) to access it from all of your other computers. This free mind mapper runs on Windows, Mac, and Linux, and even comes in a cross-platform portable version that you can run from a thumb drive. For my money (which is exactly zero dollars), there’s no beating XMind. Sometimes the best way to capture all the important variables around a project is to map them out visually. XMind makes quick work of mind maps, for free.10. You’ll want a scanner if you plan on faxing forms and such. It supports Windows, Mac, Linux, and even Android. But with PamFax, you can keep Luddites in the loop for about $6 per month, and receive unlimited faxes yourself, with no annoying ads. Every time a contractor asks me to fax back a form, I bristle. And if it messes up a word, you can tap to make quick corrections. The app requires you to speak slowly and clearly, but its accuracy is impressive. If you use an iPhone or iPad, you can skip the keyboard for capturing long-form messages and notes with the free Dragon Dictation app. But it’s a lot less work than typing, and your friends will forgive you for the occasional wacky texts you send. You can also use Android Voice Actions (in Android 2.2) to perform basic tasks such as “call so-and-so” or “get directions to Chez Panisse.” Sure, the translation is far less than perfect. The feature is included by default with Android 2.0 and later, so most new Google-powered smartphones already have it built in. Since everyone expects me to send mistyped text messages and e-mail from my phone anyway, I skip the keyboard entirely and dictate messages to my Droid with Android Voice Text. I don’t care how good smartphone keyboards get they’ll always be small and typo-prone. Telling your phone what to write is easy.7. ReadItLater works very well with the Android-based Paperdroid app. Instapaper is by far our favorite, but for now it lacks a decent Android app (some compatible apps are available for Android–we’re just not impressed yet). Offline readers Instapaper and ReadItLater solve that problem by letting you send the link to your phone or tablet for perusing during your free time, even if you’re away from an Internet connection. If you’re focused on getting things done during the workday, you don’t have time to read every interesting Web link that people forward to you throughout the day. It works with a variety of mobile apps for Android, iPhone, and iPad. Toodledo is optimized for the GTD methodology with context tags, locations, folders, and great tools for adding notes to a task or project. ( Get Remember the Milk)įor more-traditional task management, it’s hard to beat Toodledo’s robust interface. Basic Web access is free, but the $25 pro version adds mobile access–well worth the price. RTM boasts a sweet set of mobile apps and third-party add-ons, and it especially comes to life on Android, where its 2×3 home-screen widget keeps your most important list within view at all times. And when your list grows long, you can create custom search-and-sort lists on the fly and save them for quick viewing. You can share lists with other RTM users for group projects, too. Add due dates, tags, priority rankings, and repeat intervals all in the same field. Type any to-do idea into the ‘Add a new task’ field, and it’s ready to track. In fact, several of our staffers (including this author) use it daily for GTD (Getting Things Done)-style life management. ( Get Doodle)Īt this point, Remember the Milk has handily earned a place on our list of tried-and-true productivity boosters. Doodle appointments export as ICS files that you can add to most calendar apps, and you can quickly embed invitations and polls on any Website for easy access. You don’t even have to waste time signing up for an account (although you can). Doodleįor scheduling a meeting with a ragtag band of independent contractors or taking a poll about where to go for lunch, Doodle is a quick, no-hassle service that gets the job done. Doodle lets you create meetings, polls, and other shared queries on the fly.2.
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